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Frequently asked questions

The questions of registration / removal from registration of a place of residence

1. Where should I go to get the service?

In any territorial office of the Center for the provision of administrative services of the city of Kharkov, regardless of place of residence.

2. Who decides on registration / deregistration of a place of residence?

The decision is made by employees of the Office of Registration of the place of residence of the Department of Registration of the Kharkiv City Council.

3. How long does it take to get the service?

The service is provided by the staff of the Office of Registration of the Place of Residence of the Department of Registration of the Kharkiv City Council on the day that a person contacts any territorial unit of the Center for the Provision of Administrative Services of the City of Kharkov.

At the request of the applicant, the service can be provided within 20 minutes.

4. What services in the area of registration / de-registration of a place of residence can an applicant get?

  • - Registration of the place of residence / with simultaneous removal
  • - De-registration of the place of residence
  • - Actualization of data (entry of relevant information in the register of the territorial community of the city of Kharkov)
  • - Putting in the passport a stamp on renaming streets, numbering houses (avenues, boulevards, squares, lanes, neighborhoods) and more

5. Why is it necessary to update?

Updating the data is the need to make up-to-date information / changes in the information about the person in the Register of the territorial community of the city of Kharkov (in case of changing the name and other personal data about the person, entering the registration date to those who registered their place of residence before 04/04/2016)

6. What is necessary for updating?

  • - Application form with data about the applicant (drawn up by the administrator of the Center for Process Control and Transmission Control)
  • - Consent to the processing of personal data (drawn up by the administrator of the Administrative Center and signed by the applicant himself)
  • - The document on the basis of which actual information is entered in the register (passport or other document in which information on registration of residence is entered)
  • - If the person is updated by his representative, in addition to the specified documents, a power of attorney must be submitted, as well as a document certifying the identity of the representative
  • - In the case of actualization of a minor child, you must provide a birth certificate of the child, as well as documents confirming the identity of the legal representative

7. What documents are necessary for putting a stamp in the applicant's passport in connection with the change of street name, numbering of houses, etc.?

The document in which information on registration of place of residence is entered (passport of a citizen of Ukraine, etc).

8. What documents are required to de-register the place of residence of the deceased?

  • - Application for removal of the deceased from the registration (drawn up by the administrator of the Administrative Center)
  • - Death certificate (original)
  • - The identity document of the person who applied for this service

This service is provided free of charge.

9. What additional documents for registration / de-registration of the place of residence must be provided by the applicant, who is subject to statement or is on the military account?

Military registration documents are:

  • - For conscripts - a certificate of registration to the recruiting station (for persons aged 18 to 27 years)
  • - For persons liable for military service - a military ID or temporary ID (for persons aged 27 to 60 years)

10. What marks should be put in the military registration document of the applicant who applied for registration / de-registration of the place of residence?

To register the place of residence of the applicant in his military registration document, there must be a note about registration with the military in the military commissariat of the district of Kharkov where the person intends to register his place of residence.

De-registration of the applicant’s place of residence is carried out only if there is a military commissariat mark on de-registration

Need advice on registering / deregistering a place of residence or obtaining archival information from a file on a person’s registration (form A)?

Call the hotline: 0-800-304-304

Questions and answers for the portal of electronic services of Kharkiv

General issues

1. What is e-service?

This is a form of interaction between local governments and individuals, in which the submission of the necessary documents to obtain the service is carried out electronically via the Internet. The result of some services may be provided in the form of an electronic document

2. Where can I get an electronic service?

The electronic service can be obtained on the Kharkov Electronic Services Portal (www.e-kharkiv.org).

3. What is the Electronic Services Portal of Kharkiv?

The combination of software and hardware with a unique Internet address (www.e-kharkiv.org) together with information resources that are at the disposal of the Kharkiv City Council (its executive bodies) and provide access of legal entities and individuals to these information resources and information services by structural subdivisions of Kharkiv city council and public utilities of the city of Kharkiv via the Internet

4. Who is the administrator of the Kharkov Electronic Portal Services Portal?

The website administrator is the Kharkiv Data Center utility company, which administers software and hardware that integrates information with external automated systems, in particular by providing access to such information to external authenticated and remotely identified users.

5. What is a “Help Search” on the Kharkov Electronic Services Portal?

This is the section where you can find the help received earlier, by its unique number, which is displayed, regardless of the method of receiving the document, on the help itself. This number must be entered in the active field and click the "Search" button. After these actions are completed, the certificate, the unique number of which has been entered, will be displayed on the device screen.

6. What is “My orders” on the Electronic Services Portal of the city of Kharkov?

This is a section in which the result of previously received services is stored using the Electronic Services Portal of the city of Kharkov.

7. Where to contact in case of questions while working with the Kharkov Electronic Services Portal?

In the section "Contacts" on the Electronic Services Portal of the city of Kharkiv are contact details with which you can contact the experts. There are telephone hotline (0-800-304-304), contact e-mail and phone numbers that can be contacted using instant messengers

Additionally, a chat bot is available on the website of the Registration Department of the Kharkiv City Council (dr.city.kharkov.ua) with which you can ask a question to a specialist online. To use the chat bot, the user must click on the active button “Online Help” on the right side of the specified website.

8. Is it possible to choose another language on the Kharkov Electronic Services Portal?

Yes. In the top right corner there are three active labels “UKR” - Ukrainian, “RUS” - Russian and “ENG” - English. By clicking on any of them, you can choose a user-friendly language.

For individuals

1. How to get information about yourself from the Register of the territorial community of the city of Kharkov through the Electronic Services Portal of the city of Kharkov?

To obtain information about yourself from the Registry of the territorial community of the city of Kharkov through the Electronic Services Portal of the city of Kharkov, you must log in using electronic identification tools (using a qualified electronic signature, BankId and others), go to the “Services” tab, select the required one and click on the “ To order". After performing the described actions, a window will open in which you must fill in the required fields, after filling in which you must click the "Order" button. The result of the above actions will be a help that can be printed and which will be available in the "My Orders" section.

2. Who can get the service through the Electronic Services Portal of the city of Kharkov?

With the help of the Portal of electronic services of the city of Kharkov, users can obtain a certificate whose place of residence / residence is registered in the city of Kharkov and who have been authenticated through the available means of electronic identification.

3. What is personal identification?

The procedure for using the identity of a person from documents created on tangible media and / or electronic data, as a result of which an unambiguous identification of a natural, legal person or a representative of a legal entity is ensured.

4. What are electronic identification tools?

The information carrier containing the identification data of the person and is used to authenticate the person when providing and / or receiving electronic services.

5. What is an electronic signature?

This is analogous to the signature of an individual in electronic form and is equivalent to it. It serves to identify an individual, is unique and is protected from copying.

6. What is a digital signature / qualified electronic signature?

An enhanced electronic signature that is created using a qualified electronic signature tool and is based on a qualified public key certificate.

7. How and where to get a qualified electronic signature?

To obtain a qualified digital signature, you must contact an accredited key certification center (ADSC). Some banks are ADCS and provide a personal qualified electronic signature. The list of ADSSCs providing such a service is published on the website of the Central Certifying Body of the Ministry of Justice of Ukraine (https://czo.gov.ua/ca-registry).

8. What is BankID?

BankID is a way to verify citizens through Ukrainian banks to provide administrative and other services via the Internet.

9. What is MobileID?

Mobile ID is a service of mobile operators that allows electronic identification of a person to receive various electronic services. The qualified electronic signature of the subscriber is recorded on the new generation SIM-card. This service is provided by mobile operators by replacing the existing SIM card with a new generation SIM card with a built-in qualified electronic signature.

10. What services can be obtained using the Portal of electronic services of the city of Kharkov?

With the help of the Kharkov Electronic Services Portal, you can get the following services:

  • - Order a certificate of registration of the place of residence of the person
  • - Order a certificate of registered persons in a residential area (certificate of family composition)
  • - Order a technical passport in the enterprise "Kharkiv City Bureau of Technical Inventory"

11. What is a certificate of residence registration?

A certificate of residence registration is a document issued by the registration authority to a person upon his request and confirming the registration of the place of residence or place of stay of the person.

12. What is the certificate of persons registered in the dwelling (certificate of family composition)?

Certificate of persons registered in the dwelling (certificate of family composition) is a document issued by the registration authority, or other authorized bodies, at the request of the applicant, whose persons have registered with him at the same address.

13. In what form can I get help with the help of the Portal of electronic services of the city of Kharkov?

With the help of the Portal of electronic services of the city of Kharkov, you can get help in electronic form. Such information, if necessary, can be printed.

14. Is it possible to get a certificate of registration of a place of residence of a person or a certificate of persons registered in a dwelling (certificate of family composition) in paper form?

If necessary, the applicant has the opportunity to receive this certificate in paper form by contacting any of the 11 Centers for the provision of administrative services of the city of Kharkiv or in any of the 66 sites of the municipal enterprise "Zhilkomservis."

15. What is a technical passport in the enterprise "Kharkiv City Bureau of Technical Inventory"?

Technical Passport (Technical Passport) is an information and reference document showing the actual condition of the property, where information on the size, area and number of floors of the building, date of construction, date of major repairs, wall thickness and material from which the walls are made, characteristics of the foundation, roof is recorded. etc. The registration certificate can be manufactured for the whole building, as well as for its part (technical passport of a specific room). This document, ordered via the Kharkov Electronic Services Portal, is issued by the Kharkov City Bureau of Technical Inventory.

16. Who can order a technical passport in the UC "BTI"?

The technical passport in the UC "BTI", with the help of the Portal of electronic services of the city of Kharkov, can be ordered by the owners of real estate, regardless of the registration of the place of residence / stay.

17. How to order a technical passport in the UC "BTI" through the Portal of electronic services of the city of Kharkov?

To order a technical passport at UC BTI through the Kharkiv Electronic Services Portal, you must log in, select a service, fill out a form and attach the necessary documents, then you must pay for the service and come at the appointed time and pick up the finished document to the UC front office BTI.

18. How to verify the authenticity of the certificate obtained using the Portal of electronic services of the city of Kharkov?

To verify the authenticity of the certificate obtained through the Electronic Services Portal of the city of Kharkov, you must scan the QR code in the bottom corner of the certificate itself or enter the number of the certificate in the field located on the Electronic Service Portal of Kharkov in the Search for Help section.

19. What is a QR code?

A QR code is a two-dimensional bar code consisting of points that are recognized by the sensor, converted to binary numbers and converted according to a certain algorithm.

20. How to read a QR code?

Anyone who has a mobile phone with a camera and an installed program for recognizing encrypted information that can be downloaded on the Internet can read the QR code. Also, the QR code can be read using a special scanner connected to the computer on which the corresponding program is installed.

21. Is it possible to present a certificate obtained on the Electronic Services Portal of the city of Kharkov on demand?

Yes. The certificate received by means of the Portal of electronic services of the city of Kharkov is equivalent in its significance to that issued in the Center for the provision of administrative services.

For private notaries

1. Who is an authorized user?

This is an authorized subscriber who, using electronic user identification, accesses the website in order to obtain the relevant certificate from the Registry.

2. How to connect to the Kharkov Electronic Services Portal to a private notary?

In order for a private notary to connect to the Electronic Services Portal of Kharkiv, you must:

  • - Conclude an agreement with the Enterprise "Kharkov Data Center" on the provision of services for connecting to the website "Portal of electronic services of the city of Kharkov"
  • - Need to have a qualified electronic signature
  • - Set up the software remotely or on-site from the “HDC”
  • - Get trained

3. Who enters into a contract for the provision of services for connecting a private notary to the website of the Kharkiv Electronic Services Portal?

The agreement on the provision of services to connect to the website "Portal of electronic services of the city of Kharkiv" is between a private notary and UC "Kharkiv Data Center"

4. Where to get a sample contract for the provision of services to connect to the website "Portal of electronic services of the city of Kharkov"?

To get a sample contract for the provision of services to connect to the website "Portal of electronic services of the city of Kharkiv" you need to contact UC "Kharkiv Data Center" or to the hotline by phone 0-800-304-304, after which specialists UC "HDC" send the contract to a private notary by e-mail.

5. What to do after receiving the contract from UC "HDC" by email??

After receiving the contract from UC "HDC" by e-mail, it must be studied, printed out in duplicate, sign both copies and taken to UC "HDC”

6. Where is the Kharkov Data Center enterprise located?

UC "Kharkiv Data Center" is located at: Kharkov, st. Kontorskaya 35.

7. Who sets up software from private notaries to connect to the Kharkov Electronic Services Portal?

The software of the private notary is set up by the specialists of the enterprise “HDC” This can be done both remotely and on-site specialist in the notary office.

8. Who conducts training of private notaries to work with the Kharkov Electronic Services Portal?

The training of private notaries, in terms of working with the Electronic Services Portal of the city of Kharkov, is carried out by specialists from UC “Kharkov Data Center”

9. What services can get a private notary with the help of the Portal of electronic services of the city of Kharkov?

With the help of the Portal of electronic services of the city of Kharkov, private notaries can receive the following services:

  • - Order a certificate of registration of the place of residence of the person
  • - Order a certificate of persons whose place of residence (stay, residence / stay) is registered at the address of the immovable property together with the person concerned as of a specific date
  • - Order a certificate of persons whose place of residence (stay, residence / stay) is registered at the address of real estate
  • - Order a certificate of residence (stay, residence / stay) of the person
  • - Order a certificate of residence (stay, residence / stay) of the person at the corresponding address of real estate
  • - Order a certificate of registered persons in a residential area (certificate of family composition)
  • - Send a request for a card file on the registration of individuals

10. With the help of the Portal of electronic services of the city of Kharkov, private notaries get services for a fee?

Yes. The cost of one of the services available to a private notary is 83.53 UAH.

For public notaries

1. Who is an authorized user?

This is an authorized subscriber who, using electronic user identification, accesses the website in order to obtain the relevant certificate from the Registry.

2. How to connect to the Kharkov Electronic Services Portal to a notary public?

In order to connect to the Electronic Services Portal of the city of Kharkov, a notary public must:

  • - Conclude an agreement with the Enterprise "Kharkov Data Center" on the provision of services for connecting to the website "Portal of electronic services of the city of Kharkov"
  • - Provide a list of connected notaries and their email addresses in the Enterprise "Kharkiv Data Center"
  • - Need to have a qualified electronic signature
  • - Set up the software remotely or on-site from the “HDC”
  • - Get trained

3. Who concludes an agreement on the provision of services to connect to the website "Portal of electronic services of the city of Kharkov" state notary?

The contract for the provision of services for connecting to the website of the Portal of electronic services of the city of Kharkiv of a notary public is concluded between the head of the notary public office and the enterprise Kharkiv Data Center. This contract is concluded on all public notaries of a particular public notary office.

4. Where to get a sample contract for the provision of services to connect to the website "Portal of electronic services of the city of Kharkov"?

To take a sample contract for the provision of services for connecting to the website of the Kharkiv Electronic Services Portal, you need to contact the head of the notary public office in the Enterprise Kharkov Data Center or to the hotline by calling 0-800-304-304, after which the specialists UC "HDC" send him a contract by e-mail.

5. What to do after receiving the contract from UC "KDC" by email?

After receiving the contract from UC "KDC" by e-mail, it must be studied, printed out in two copies, make a list of connected public notaries, the head of the notary public office to sign both copies and take to UC "KDC".

6. Where is the Kharkov Data Center enterprise located?

UC "Kharkiv Data Center" is located at: Kharkov, st. Kontorskaya 35.

7. Who sets up the software for notaries public to connect to the Kharkov Electronic Services Portal?

The software of public notaries is set up by the specialists of the enterprise "HDC". This can be done both remotely and with the departure of a specialist in a notary public office.

8. Who conducts training of public notaries to work with the Kharkov Electronic Services Portal?

The training of notaries public, in terms of work with the Electronic Services Portal of the city of Kharkov, is carried out by specialists from UC "Kharkov Data Center".

9. What kind of services can a notary public receive with the help of the Kharkov Electronic Services Portal?

With the help of the Electronic Services Portal of the city of Kharkov, notary public can receive the following services:

  • - Order a certificate of registration of the place of residence of the person
  • - Order a certificate of persons whose place of residence (stay, residence / stay) is registered at the address of the immovable property together with the person concerned as of a specific date
  • - Order a certificate of persons whose place of residence (stay, residence / stay) is registered at the address of real estate
  • - Order a certificate of residence (stay, residence / stay) of the person
  • - Order a certificate of residence (stay, residence / stay) of the person at the corresponding address of real estate
  • - Order a certificate of registered persons in a residential area (certificate of family composition)
  • - Send a request for a card file on the registration of individuals

10. With the help of the Kharkov Electronic Services Portal, notary publics receive services on a paid basis?

No. Notaries public make transactions for free.

For judges

1. Who is an authorized user?

This is an authorized subscriber who, using electronic user identification, accesses the website in order to obtain the relevant certificate from the Registry.

2. How can a judge connect to the Kharkiv Electronic Services Portal?

In order to connect a judge to the Kharkiv electronic services portal, you must:

  • - Conclude an agreement with the Enterprise "Kharkov Data Center" on the provision of services for connecting to the website "Portal of electronic services of the city of Kharkov
  • - Provide a list of connected judges and their e-mail addresses in UC "Kharkov Data Center"
  • - Have a qualified electronic signature for each connected judge
  • - Set up the software remotely or on-site from the “KDC”
  • - Get trained

3. Who concludes an agreement on the provision of services for connecting to the website "Portal of electronic services of the city of Kharkov" judges?

The agreement on the provision of services to connect to the website "Portal of electronic services of the city of Kharkov" judge is between the Territorial Administration of the State Judicial Administration and the UC "Kharkov Data Center". This agreement is concluded for judges, the list of which is included in this agreement.

4. Where to get a sample contract for the provision of services to connect to the website "Portal of electronic services of the city of Kharkov"?

To get a sample contract for the provision of services for connecting to the website of the Kharkiv Electronic Services Portal, you must contact the Territorial Administration of the State Judicial Administration in the Enterprise Kharkov Date Center or call the hotline at 0-800-304-304, after Which specialists UC "KDC" send him a contract by e-mail.

5. What to do after receiving the contract from UC "KDC" by email?

After receiving the contract from UC "KDC" by e-mail, it must be studied, printed out in two copies, make a list of connected judges, the head of the Territorial Administration of the State Judicial Administration sign both copies and take to UC "KDC".

6. Where is the Kharkov Data Center enterprise located?

UC "Kharkiv Data Center" is located at: Kharkov, st. Kontorskaya 35.

7. Who sets up the software of the judges to connect to the Portal of electronic services of the city of Kharkov?

The software of the judges is set up by the specialists of the CPD. This can be done both remotely and with the departure of a specialist at the workplace of a judge.

8. Who conducts training of judges to work with the Portal of electronic services of the city of Kharkov?

The training of judges, in terms of working with the Electronic Services Portal of the city of Kharkov, is carried out by specialists from UC "Kharkiv Data Center".

9. What services can a judge receive with the help of Kharkov Electronic Services Portal?

With the help of the Electronic Services Portal of the city of Kharkov, notary public can receive the following services:

  • - Order a certificate of registration of the place of residence of the person
  • - Order a certificate of persons whose place of residence (stay, residence / stay) is registered at the address of the immovable property together with the person concerned as of a specific date
  • - Order a certificate of persons whose place of residence (stay, residence / stay) is registered at the address of real estate
  • - Order a certificate of residence (stay, residence / stay) of the person
  • - Order a certificate of residence (stay, residence / stay) of the person at the corresponding address of real estate
  • - Order a certificate of registered persons in a residential area (certificate of family composition)

10. With the help of the Kharkiv Electronic Services Portal, do judges receive services on a paid basis?

No.Judges make transactions for free.

For utilities and goverment agencies

1. Who is an authorized user?

This is an authorized subscriber who, using electronic user identification, accesses the website in order to obtain the relevant certificate from the Registry.

2. How to connect to the Electronic Services Portal of the city of Kharkov utilities and government agencies?

In order to connect to the Electronic Services Portal of the city of Kharkiv, a utility or government agency must:

  • - Send a letter to the Kharkiv City Council Registration Department, addressed to the Director, on agreement on connecting employees of a utility company or government agency to the Kharkiv Electronic Services Portal with a reason to connect to this website
  • - After agreement, conclude an agreement between the utility company or a state institution and the UC "Kharkiv Data Center" on the provision of services for connecting to the website "Portal of electronic services of the city of Kharkiv"
  • - Provide a list of connected employees and their e-mail addresses in UC "Kharkiv Data Center"
  • - Have each person connected to a qualified electronic signature
  • - Set up the software remotely or on-site from the “KDC
  • - Get trained

3. Who concludes an agreement on the provision of services for connecting employees of a utility company or a government agency to the “Kharkiv Electronic Services Portal” website?

The contract for the provision of connection services to the website of the Kharkiv Electronic Services Portal of employees of a utility company or government agency is concluded between such a utility company or government agency and UC Kharkiv Data Center after agreeing such connection with the Department of Registration of the Kharkiv City Council. This contract is for employees listed in this contract.

4. Where to get a sample contract for the provision of services to connect to the website "Portal of electronic services of the city of Kharkov"?

To take a sample contract for the provision of services to connect to the website "Portal of electronic services of the city of Kharkiv" you need to contact UC "Kharkiv Data Center" or to the hotline by calling 0-800-304-304, after which the specialists of UC "KDC" send the contract to the email address.

5. What to do after receiving the contract from UC "KDC" by email?

After receiving the contract from UC "KDC" by e-mail, it must be studied, printed in two copies, make a list of connected employees, the director of the utility or government agency sign both copies and take to UC "KDC".

6. Where is the Kharkov Data Center enterprise located?

UC "Kharkiv Data Center" is located at: Kharkov, st. Kontorskaya 35.

7. Who sets up software for employees of a utility company or a government agency to connect to the Electronic Services Portal of the city of Kharkov?

The software of employees of a utility company or a state institution is set up by the specialists of the enterprise “KDC” This can be done both remotely and with the departure of a specialist at the workplace of a judge.

8. Who conducts training of employees of a utility company or a state institution to work with the Electronic Services Portal of the city of Kharkov?

The training of employees of a utility company or a state institution, in terms of working with the Electronic Services Portal of the city of Kharkov, is conducted by specialists from UC "Kharkiv Data Center".

9. What services can an employee of a utility or government agency receive with the help of the Kharkov Electronic Services Portal?

With the help of the Kharkov Electronic Services Portal, employees of a utility company or government agency can receive the following services:

  • - Order a certificate of registered persons in a residential area (certificate of family composition) at the request of the applicant
  • - Order a certificate of persons registered in the dwelling (certificate of family composition) without the applicant's request

10. With the help of the Kharkov Electronic Services Portal, do the employees of a utility company or a government agency receive services on a paid basis?

No. An employees of a utility or government agency make transactions for free

The most common questions that arise in the field of state registration of property rights and other real rights to real estate

1. Where to apply for registration of title to real estate?

The municipal enterprise "Kharkiv City Office of Technical Inventory" of the Kharkiv City Council.

Kharkiv, Mayd. Pavlovsky, 1/3.
(063) 55-67-800
(095) 55-67-800
(098) 55-67-800

2. What is the mode of operation of the "BTI" Municipal Enterprise?p>

Reception of subjects of appeal in the Communal Enterprise "Kharkiv City Office of Technical Inventory" of the Kharkiv City Council:
Monday, Tuesday, Thursday: 9:00 - 18:00, without break;
Wednesday: 9:00 - 20:00, without break;
Friday: 9:00 - 16:45 without break;
Saturday: 8:00 - 15:00 without break (except for acceptance of documents for conducting registration actions for legal entities and individual entrepreneurs).

3. How to obtain information from the state register of real estate?

For the information on the state register of real rights to real estate, the following documents are required:

  • - a document certifying a person who wishes to receive information (documents certifying a person and confirming the citizenship of Ukraine:
    • - passport of a citizen of Ukraine
    • - Passport of a citizen of Ukraine for traveling abroad
    • - diplomatic passport of Ukraine
    • - official passport of Ukraine
    • - seaman's identity card
    • - certificate of crew member
    • - identity card for return to Ukraine
    • - temporary certificate of a citizen of Ukraine
  • - Identity documents confirming their special status:
    • - driving license
    • - identity card for traveling abroad; c) a permanent residence permit
    • - temporary residence permit
    • - Migrant card
    • - refugee certificate
    • - travel document refugee
    • - identity card requiring additional protection
    • - travel document of the person to whom additional protection is provided
  • - a copy of the identification code
  • - a receipt for payment of information from the State Register of Rights, except in cases provided for by law

State registration of rights and documents required for such registration

What documents are required for state registration of ownership of the newly built real estate (apartment or car-parking or non-residential premises in a new building)?
(Paragraph 41 of the Decree of the Cabinet of Ministers of Ukraine "On the State Registration of Real Rights to Real Estate and their Encumbrances" of December 25, 2015, No. 1127)

For state registration of ownership of a newly built real estate, the following are filed:

  • - Declaration of readiness of the object for operation or certificate
  • - Technical passport for a real estate object
  • - Decision about assigning an address
  • - a written application or agreement of co-owners on the distribution of shares in joint ownership of the newly built real estate (in the case when the state registration is made for the property acquired in joint ownership)

A document confirming the assignment of a real property object address is not required when the state registration of ownership is carried out on an individual (mansion) dwelling house, a garden, a country house built on a land plot, the ownership of which is registered in the State Register of Rights

In this case, the applicant in the submitted application must specify the information on the cadastral number of the land plot.

What documents are required for state registration of ownership of residential buildings, garden, country houses built before August 5, 1992?
(Paragraph 42 of the Decree of the Cabinet of Ministers of Ukraine "On State Registration of Real Rights to Real Estate and Encumbrances" of December 25, 2015, No. 1127)

For the state registration of ownership of individual (mansion) houses, garden, country houses, household (private) buildings and structures, annexes to them, completed by construction until August 5, 1992, are filed:

  • - technical passport on the object of real estate
  • - decision on the assignment of the object of real estate address

A document regarding the assignment of a real property object address is not required when the state registration of the right of ownership is carried out on an individual (estate) residential building, a garden, a country house built on a land plot, the ownership of which is registered in the State Register of Rights. In this case, the applicant in the submitted application must specify the information on the cadastral number of the land plot.

What documents are necessary for state registration of ownership of an apartment, residential, non-residential premises, etc.), located in the cooperative?
(Paragraph 80 of the Decree of the Cabinet of Ministers of Ukraine "On State Registration of Real Rights to Real Estate and Encumbrances" of December 25, 2015, No. 1127)

For state registration of ownership of separate individually determined real estate (apartment, residential, non-residential premises, etc.), located in an object of immovable property, the construction of which was carried out as a result of the activity of the cooperative are filed:

  • - a certificate of the cooperative about the membership of the cooperative and making such a member a co-operative a full installment
  • - technical passport for an apartment, residential, non-residential premises, etc

In the case when the state registration of the right of ownership is carried out on separate individually determined real estate (apartment, residential, non-residential premises, etc.), located in the object of immovable property, the construction of which has been completed and taken into operation after January 1, 2013, In the relevant statement, the information about the registration number of the document on the acceptance into operation of the completed construction of the object is indicated in the corresponding application, and copies of the certified copy of the corresponding cooperative shall be submitted

  • - a document confirming the assignment of the object of real estate to the address (except for cases of state registration of ownership of the reconstructed object of real estate))
  • - a document certifying the title to the object of real estate before its reconstruction - in the case of state registration of ownership of the reconstructed immovable property (except in cases where the ownership of such an object is already registered in the State Register of Rights or when the legislation does not provide for the registration and issue of a document for such an object of immovable property)

What documents are required for state registration of ownership of individually located individually determined real estate (cottage, garage, etc.) located in a cottage, garage or other cooperative?
(Paragraph 81 of the Decree of the Cabinet of Ministers of Ukraine "On State Registration of Real Rights to Real Estate and Encumbrances" of December 25, 2015, No. 1127)

For the state registration of the right to own a separate individually determined real estate (dacha, garage, etc.), the construction of which was carried out as a result of the activity of a dacha, garage or other cooperative, in addition to the documents provided for in paragraphs 41 and 42 of this Procedure, the certificate of the relevant cooperative of membership is also provided persons in the cooperative and making such a member a co-operative contribution in full.

What documents are necessary for the state registration of property rights to real estate on the basis of the application of the heir for the deceased person?
(paragraph 66 of the Resolution of the Cabinet of Ministers of Ukraine "On the State Registration of Real Rights to Real Estate and their Encumbrances" of December 25, 2015, No. 1127)

For state registration of ownership on the basis of the application of the heir are filed:

  • - documents confirming the acquisition by the testator of title to the real estate
  • - extract from the Hereditary Registry of the presence of a wounded hereditary case
  • - a document containing information about the composition of the heirs issued by a notary public official of a local government body authorized by the relevant hereditary case

Who can apply for registration of substantive rights on the basis of a court decision?

For the state registration of property rights on the basis of a court decision, an applicant may be the owner, another contractor, a party to the transaction, in which a substantive right has arisen, or the person authorized by them.

What documents are required in order to register the encumbrance of property rights (arrest), mortgages on real estate?

For the information on the state register of real rights to real estate, the following documents are required

  • - A document certifying a person who wishes to receive information (documents certifying a person and confirming the citizenship of Ukraine:
    • - passport of a citizen of Ukraine
    • - Passport of a citizen of Ukraine for traveling abroad
    • - diplomatic passport of Ukraine
    • - official passport of Ukraine
    • - seaman's identity card
    • - certificate of crew member
    • - identity card for return to Ukraine
    • - temporary certificate of a citizen of Ukraine
  • - The identity documents confirming their special status:
    • - driving license
    • - identity card for traveling abroad; c) a permanent residence permit
    • - temporary residence permit
    • - Migrant card
    • - refugee certificate
    • - travel document refugee
    • - identity card requiring additional protection
    • - travel document of the person to whom additional protection is provided
  • - a copy of the identification code
  • - a document confirming the authority of the person acting on behalf of the applicant - power of attorney, certified notarially
  • - a receipt for payment of an administrative fee (or a document confirming the right to exemption from payment of an administrative fee)
  • - the original documents on occurrence, transition and termination of encumbrances of real rights to real estate, namely:
    • - a court decision regarding the encumbrance of legal rights to real property rights
    • - or the decision of the state executor, the private executor regarding the encumbrance of the real rights to real estate
    • - or the document specified by the legislator on which a record was made by a notary to impose a ban on the alienation of immovable property
    • - or a decision of the local government on the assignment of immovable property to an outdated housing stock
    • - or a contract entered into in accordance with the procedure established by law, which imposes the encumbrance of the real rights to immovable property, or its duplicate
    • - or a law that prohibits the use and / or disposal of immovable property
    • - other acts of state authorities and officials in accordance with the law

The most common questions that fall within the competence of the Municipal Enterprise "BTI"

Certificate of availability or absence of information on registered rights by 31.12.2012: list of required documents and terms of execution

Individuals (owner):

  • - Copy of customer's passport (original for presentation)
  • - Copy of the applicant's identification number (original for presentation)
  • - Power of Attorney (in the case of submission of an application by the authorized person, original for presentation)
Note: in the case of receiving one certificate for several persons, the filing of documents is carried out by all persons or a person authorized by them.
Deadline: 10 days to 1 day

Individuals (heirs):

  • - Copy of customer's passport (original for presentation)
  • - Copy of the applicant's identification number (original for presentation)
  • - Power of Attorney (in the case of submission of an application by the authorized person, original for presentation)
  • - Request of notary bodies
  • - Copy of the death certificate
Note: in the case of receiving one certificate for several persons, the filing of documents is carried out by all persons or a person authorized by them.
Deadline: 10 days to 1 day

Issue of a certificate on the presence (absence) of property for a resolution on apartment registration individual: list of required documents

Individuals:

  • - Copy of customer's passport (original for presentation)
  • - Copy of the applicant's identification number (original for presentation)
  • - Marriage certificate (in case of change of surname)
  • - Copy of birth certificate
Note: additional payment for each additional surname.

Preparation of a draft duplicate of the certificate of ownership, issued by the executive body on privatization of municipalities: a list of required documents

Individuals:

  • - Copy of customer's passport (original for presentation)
  • - Copy of the applicant's identification number (original for presentation)
  • - Power of Attorney (in the case of submission of an application by the authorized person, original for presentation)
  • - Announcement in the newspaper about the loss of the document
  • - Legal document for the property (in case of damage to the document)
  • - Copy of lost document (if any)
Note: In the case of issuing a duplicate for multiple owners, an application must be submitted from all owners. In case one of the owners is recognized dead, an additional request is made by the notary bodies and extracted from the hereditary Register.

Issue of a copy of the certificate of the right of ownership issued by the districts of the city council of Kharkiv: a list of necessary documents and terms of execution

Individuals:

  • - Copy of customer's passport (original for presentation)
  • - Copy of the applicant's identification number (original for presentation)
  • - Power of Attorney (in the case of submission of an application by the authorized person, original for presentation)
  • - Announcement in the newspaper about the loss of the document
  • - Legal document for the property (in case of damage to the document)
Deadline: 10 days to 1 day

Entities:

  • - Copy of customer's passport (original for presentation)
  • - Copy of the applicant's identification number (original for presentation)
  • - Authorized power of attorney or protocol of appointment of the director (in case of appeal of the director), original for presentation
  • - Announcement in the newspaper about the loss of the document
  • - Legal document for the property (in case of damage to the document)
  • - Extract from the VAT List
Deadline: 10 days to 1 day